As a reminder, any Veterinarian who treats or examines a Covered Horse must timely submit treatment information to the Authority’s database. For treatments, procedures and surgeries performed at a location licensed by a State Racing Commission or a Training Facility, the Veterinarian must submit to the Authority the information contained in HISA Rule 2251(b), including:

1. The identity of the Covered Horse treated*;
2. The name of the Responsible Person of the Covered Horse*;
3. The name of the Veterinarian*;
4. Contact information for the Veterinarian (phone, email address)*;
5. Any information concerning the presence of unsoundness and responses to diagnostic tests;
6. Diagnosis;
7. Condition treated;
8. Any medication, drug, substance or procedure administered or prescribed, including date and time of dose, route of administration (including structure treated if local administration), frequency and duration (where applicable) of treatment;
9. Any non-surgical procedure performed (including but not limited to diagnostic tests, imaging and Shock Wave Therapy) including the structures examined/treated and the date and time of the procedure;
10. Any surgical procedure performed including the date and time of the procedure; and
11. Any other information necessary to maintain and improve the health and welfare of the Covered Horse.

* These first four fields will populate automatically for any horse and Veterinarian registered with HISA.

This reporting is essential for identifying high-risk practices that may lead to injury or illness. Understanding the use of medications, treatments, examinations and surgical procedures helps correlate specific practices with health outcomes. By collecting and analyzing this information alongside injury and illness data, we can develop targeted strategies to prevent harm and improve equine welfare. Treatment information must be reported to the Authority in electronic format, either directly through the HISA Portal, HISA’s MedEnt app (available in the Apple Store here and Google Play here) or any other veterinary software provider integrated with HISA’s database.

For more information on HISA’s requirements for Veterinarians treating Covered Horses on the Racetrack, please see HISA’s Attending Veterinarian Handbook (updated in July, 2024).

The above is a summary of a Veterinarian’s reporting obligations and is not exhaustive of the requirements established under HISA Rule 2251(b). To understand the full requirements under HISA Rule 2251, please review the full text of HISA Rule 2251(b), available here.

If you have any questions, please call our Help Desk at 1-877-513-2919, and we will be happy to assist you.